Article I:
Name:
Article II:
Location:
Article III:
Purpose: The
purpose of this Chapter is to:
1. Promote, encourage, and facilitate an atmosphere where all are welcome to join-in and become a part of recreational aviation.
2. Promote, encourage, and foster an environment that celebrates and nurtures the participation of families and the spirit of volunteerism within the world of recreational aviation.
3. Promote, encourage, and facilitate an environment that fosters safety and high standards in the design, construction, restoration, and operation of all types of recreational aircraft.
4. Promote, encourage, and facilitate recreational aviation activities that provide educational opportunities.
5. Promote a positive recreational aviation activities that provide educational opportunities.
6. Promote, encourage, and facilitate Membership in the EAA (Experimental Aircraft Association Incorporated).
7. Support and promote the mission, vision, goals and objectives of the EAA (Experimental Aircraft Association) through programs and services within the Chapter family.
8. Have fun!
Article IV: Chapter Membership
Eligibility for Chapter Membership: Eligibility for membership in the Chapter is open to any person who has an interest in recreational aviation, subject to the classifications of membership listed in Article IV, Sections 1-5.
Classifications of Chapter Membership: There are four (4) types of Chapter Memberships. These Chapter membership Classifications include: Regular, Family, Honorary/Complimentary, and Life. The specific details of these Chapter Membership Classifications are described in the following paragraphs:
1. Regular Chapter Membership: A Regular Chapter member shall be any person who pays Chapter dues and is a Member in good standing of the Experimental Aircraft Association, Incorporated hereafter referred to as EAA.
2. Family Chapter Membership: A Family Chapter membership shall be any family, including parents and children, who pay the appropriate Chapter membership dues and are Family Members of EAA.
3. Honorary/Complimentary Membership: A Honorary/Complimentary Chapter member shall be any person to whom the Chapter Membership wishes to extend an Honorary Chapter Membership. Honorary/Complimentary chapter memberships may be given to a person in recognition or appreciation of the support that person has provided to the Chapter. Honorary/Complementary Chapter members may not hold any elected or appointed Chapter office or Position, nor are they entitled to any voting privileges within the Chapter. Honorary/Complimentary Members are not required to be members of EEA, but the Chapter Office at EAA Headquarters will extend a complimentary one-year EAA membership to any Honorary/Complimentary Chapter Member upon written request from the Chapter President.
4. Life Chapter Membership: A Life Chapter Membership may be bestowed on an individual Chapter member at the discretion of the Chapter Membership. All Life Chapter members must be members in good standing of EAA. A Chapter Life membership recognizes the long-term commitment to EAA and the Chapter made by the individual. A Life Chapter member may hold any Chapter Office, shall have full voting privileges within the Chapter, and is exempt from annual chapter dues.
Duration of Chapter Membership: The Duration of a Regular and Family Chapter Membership shall be one (1) calendar year. Honorary/Complimentary Memberships may be extended or continued beyond one (1) year at the discretion of the Chapter Membership. Life Chapter membership is continuous for the life of the Chapter member. Life Chapter membership is not transferable to another person. All Chapter Members with voting privileges in the Chapter must maintain a current membership with the EAA, except for the honorary/Complimentary Chapter Members.
Voting Privileges of Chapter Membership: Voting privileges within the Chapter shall be limited to Regular Chapter Members, Family Chapter Members (excluding Children under 18 years of age), and Life Chapter Members. Honorary/Complimentary Chapter Members shall not have voting privileges within the Chapter.
Removal of Chapter Membership: Chapter Membership is a privilege, which requires an appropriate commitment from each Chapter Member. Each Chapter Member shall accept the responsibilities of Chapter Membership, and by acceptance agrees to promote EAA and the Chapter. In the event a Chapter Member fails to meet these requirements, they may be asked to relinquish their Chapter Membership in accordance with the following conditions:
1. Any Chapter member, who by intentional negligent or reckless deed or action, harms or jeopardizes the reputation or assets of the Chapter or EAA, may be called before the Chapter Board of Directors and Chapter Officers for review. Upon conclusion of a review, the Chapter Board of Directors and Chapter Officers may upon finding reasonable cause, recommend to the Chapter Membership that said member be removed from Chapter Membership. Said Member may then be removed, by a majority vote of eligible members at any regular or special Chapter Membership Meeting where a quorum exists.
2. Any Chapter Member who fails to remit their Chapter Membership dues or fails to maintain their Chapter Membership in the EAA shall be considered removed from Chapter Membership by the administrative act of the Chapter Secretary.
Resignation of Membership: Any Chapter Member may resign their Chapter Membership at any time by delivering to the Chapter President a written notice of resignation. The resignation of Chapter Membership shall become effective on the date stated in the written notice. In the event the written notice of resignation does not contain an effective date, the date the Chapter Member delivers the written notice to any Chapter Officer shall become the date of resignation.
Article V: Chapter Membership Dues and Assessments
The Chapter Officers and Chapter Board of Directors, with the concurrence of the Chapter Membership, will determine appropriate dues and assessments. The rate of dues or the amount of assessment shall be voted on and agreed to by the Chapter Membership Meeting. The proposed dues or assessment must pass by a majority vote of eligible of Chapter Members in attendance. Dues and assessments shall be paid to the Chapter Treasurer. Dues are to be paid annually and are payable upon joining and every January 1st of each year thereafter. Assessments shall be paid as determined by the Chapter Officers and Chapter Board of Directors, with the majority concurrence of the Chapter Membership. Dues and assessments shall be considered wholly earned and shall not be pro-rated in the event of expulsion or resignation. Honorary/Complimentary Chapter Members shall not be required to pay any dues or assessments. Life Chapter Members, while not required to pay dues, however may be required to pay assessments.
Article VI: Meeting of Members
1. All meetings of the Chapter Members shall be held at a place to be determined by the Chapter President.
2. Notice of any Regular Chapter Meeting of the Chapter Members shall be given before such meeting by notice published as determined by the Chapter President.
3. Special Chapter Membership Meetings may be held at such time and place as the Chapter President may determine. Special meetings may also be called by a two-thirds (2/3) majority of the Chapter Board of Directors and notice of such meetings shall be made in a manner prescribed by the Chapter Board of Directors.
4. Notice of Special Chapter Membership Meetings, stating the location, time, and purpose of the meeting shall be given in the same manner as the notice required for the regular meetings, or by special letter.
5. A quorum is required for any Chapter Membership Meeting; a quorum shall consist of at least one third (1/3) of the Chapter Members in person or by proxy by not less than sever (7) Chapter Members.
6. In the absence of the Chapter President, Chapter Vice President, Chapter Secretary, and Chapter Treasurer, a temporary Meeting chairman may be appointed by the Chapter Board of Directors and shall act as the presiding officer.
7. At every meeting of the Chapter Members, each voting Chapter Member may have one vote on any question or resolution. In the absence of a Chapter Member, that Chapter Member shall have the right to vote by proxy. The Chapter Board of Directors shall be responsible for the method by which any proxy votes are issued, accepted, or counted.
8. A simple majority of Chapter Members, that are eligible to vote, must be present or represented by proxy for the adoption of any resolution, except for a resolution that calls for the Chapter to separate its relationship with the EAA. In which case a majority of not less than eighty percent (80%) of the members eligible to vote, present, or represented to proxy, is necessary for the adoption such resolution.
Article VII: Chapter Officers
1. The Chapter Officers shall be Chapter President, Chapter Vice President, Chapter Secretary, and Chapter Treasurer, or a combination of Chapter Secretary and Chapter Treasurer.
2. The term of office for all Chapter Officers shall be One (1) year.
3. The Chapter Officers shall be elected at the regularly scheduled November Chapter Membership meeting and shall hold office for one (1) year, from date of installation. Installation of Chapter Officers shall be at the December Chapter Membership Meeting following their election, but no later than January 1st following their election.
4. The Chapter Treasurer may be bonded in an amount to be determined by the Chapter Board of Directors. The premium to bond the Chapter Treasurer shall be at the expense of the Chapter.
5. If any of the Chapter Offices become vacant for any reason, the Chapter Board of Directors shall elect a successor who shall hold the office for the remainder of the normal term.
Article VIII: Duties of the Chapter Officers
The following duties shall be performed by the Chapter Officers: The Chapter Officers may, from time to time, be called upon to perform additional duties, they may also, at their discretion, and in conjunction with direction from the Chapter Board of Directors, perform additional duties for the betterment, improvement, and well being of the Chapter.
The Chapter President shall be the Chief Executive Officer and Chairperson of the Chapter Board of Directors. The Chapter President shall have, subject to the advice, direction, and control of the Chapter Board of Directors, general charge of the Chapter business. The Chapter President shall jointly execute with the Chapter Secretary all contracts and instruments which have first been approved by the Chapter Board of Directors. The Chapter President my call any Regular or Special Meeting of the Chapter Members and/or Regular or Special Meetings of the Chapter Board of Directors. In case of the absence or disability of the Chapter Treasurer the Chapter President may execute checks for expenditures authorized by the Chapter Board of Directors. The Chapter President may establish committees, as the Chapter President deems necessary. Any committees established by the Chapter President shall be responsible for reporting its activities directly to the Chapter President.
1.
2. The Chapter Vice President shall be vested with all the powers and authority of the Chapter President and shall perform the duties of the Chapter President in the case of the Chapter President’s absence, disability, or inability, for any reason. The Chapter Vice President shall also perform such duties connected with the operations of the Chapter at the suggestion or direction of the Chapter President. The Chapter Vice President shall comply with any directions of the Board of Directors relative to any verification of financial records of the Chapter.
3. The Chapter Secretary shall have the responsibility to take and publish minutes of all meetings. The Chapter Secretary as directed by the Chapter President or Chapter Board of Directors shall publish notice of all regularly scheduled or special Chapter Membership and Chapter Board of Directors meetings. The Chapter Secretary, with the assistance of the Chapter Membership Chairperson, shall keep a Chapter Membership Book, Roster or Record showing the name of each Chapter Member. The Chapter Secretary shall also be responsible for maintaining the currency and security of the original copies of the Chapter Bylaws, Non-profit Incorporation documents, tax-exemption documents, Federal Employer Identification Number (FEIN), and any other documents, books, papers, and records as the Chapter Officers or Chapter Board of Directors direct. The Chapter Secretary shall jointly execute, along with the Chapter President, all contracts and instruments that have been first approved by the Chapter Board of Directors. The Chapter Secretary shall perform all ther duties incident to the Office of Chapter Secretary, subject to the control of the Chapter President and the Chapter Board of Directors.
4. The Chapter Treasurer shall execute all checks authorized by the Chapter Board of Directors. The Chapter Treasurer shall receive and deposit all funds in a financial institution recognized by the Federal Deposit Insurance Corporation (FDIC), and approved by the Chapter Board of Directors. The Chapter Treasurer shall also account for all receipts, disbursements, and the balance of funds on hand. The Chapter Treasurer shall prepare a monthly financial statement and present same to the Chapter Membership at each Chapter Monthly meeting. The Chapter Treasurer shall prepare an annual financial statement and present same to the Chapter Membership at the November Chapter meeting. The Chapter Treasurer shall perform all other duties subject to the control of the Chapter President and the Chapter Board of Directors. The Chapter Treasurer shall ensure the Chapter obtains and maintains a Federal Employer Identification Number (FEIN). The Chapter Treasurer shall be responsible for the actuate maintenance of all insurance records, including the proper application, binding, and premium payment for all necessary insurance required by the EAA.
Article IX: Chapter Board of Directors
1. The business and property of the Chapter shall be conducted and controlled by the Chapter Board of Directors.
2. The Chapter Board of Directors shall consist of the following:
a. Class I Director: Class I Directors shall be the Chapter President, Chapter Vice President, Chapter Secretary, and Chapter Treasurer
b. Class II Director: Class II Directors shall be three (3) to nine (9) additional Chapter Members elected to the position of Class II Director.
c. The term of office for the Chapter Board of Directors shall be one (1) year.
3. The Chapter President shall preside over the Chapter Board of Directors.
4. In case of a vacancy on the Chapter Board of Directors, the Chapter President may appoint a replacement.
5. Meetings of the Chapter Board of Directors may be called at any time by the Chapter President or by a two-thirds (2/3) majority of the Chapter Board of Directors.
6. Notice of Meetings of the Chapter Board of Directors, stating the location, time, and purpose of the meeting shall be mailed or personally given to each Member of the Chapter Board of Directors at least 48 hours prior to the time of the meeting. If all of the Members of the Chapter Board of Directors are present at a meeting, any business of the organization may be transacted without previous notice of the meeting.
7. A simple majority of the Chapter Board of Directors, at least two (2) of which shall be Executive Officers, shall constitute a quorum of the Chapter Board of Directors.
8. Each Member of the Chapter Board of Directors shall serve as a Board Member without compensation.
9. The Chapter Board of Directors shall ensure all facilities, tools, and other assets of the Chapter are properly insured or protected against loss.
10. The Chapter Board of Directors shall properly manage the Chapter’s facilities, tools, and other assets.
11. The Board of Directors may require the Chapter Treasurer to present financial reports to the Chapter Membership in either written or oral form.
12. The Chapter Board of Directors may direct the Chapter Vice President to annually recruit a certified public accountant or an appropriate group of Chapter Members to verify that the financial records of the Chapter are in order. The Board of Directors may determine how they want the report to be delivered, written or oral.
13. The Chapter Board of Directors may appoint three (3) Chapter Members as an Election Monitoring Committee to monitor and certify the results the annual election of Chapter Officers and Chapter Directors. The Chapter Board of Directors may direct the Election Monitoring Committee to conduct such elections in such manner the Chapter Board of Directors may deem appropriate.
14. The Chapter Board of Directors shall have the power and authority to enforce all rules and regulations pertaining to the use and operation of the Chapter’s property.
Article X: Elections
1. The Chapter President may appoint a Nominating Committee made up of not more than three (3) Chapter Members. The appointment of the Nominating Committee shall take place no later than July of each year.
2. The appointments to the Nominating Committee shall be announced to the Chapter Members at the regular meeting in July, or earlier if a Nominating Committee has been formed at an earlier date.
3. Beginning in July, the Nominating Committee shall canvas the current Chapter Officers and Directors to determine if they wish to seek re-election to their current position or be nominated for any other position. The Nominating Committee shall also canvas the Chapter Members in general to seek those who may be interested in an elected position.
4. At the October Chapter Membership meeting the Nominating Committee shall present to the Chapter Membership the nominations they have obtained. In addition, open nominations will be accepted from the Chapter Members during the October Chapter Membership meeting.
5. Once all nominations have been received, a slate of nominees may be published to the Chapter Members as may be deemed appropriate by the Nominating Committee.
6. Elections of chapter Officers and Chapter Board of Directors shall take place at the November Chapter Membership meeting. Voting shall be done as directed by the Chapter Board of Directors as implemented by the Election Monitoring Committee, or in the absence of such direction as directed by the Chapter President
7. All newly elected Chapter Officers and Chapter Board of Directors shall assume their responsibilities at the December Chapter Membership meeting, but no later than January 1.
Article XI. Transition of Leadership
1. The Chapter membership recognizes the importance of a smooth transition of Chapter Leadership. Therefore, subsequent to the election of Chapter Officers and Chapter Board of Directors, the incumbent and newly elected Chapter Officers and Chapter Board of Directors shall organize and hold a transition meeting wherein all Chapter records and information will be passed on to the newly elected Chapter Officers and Chapter Board of Directors.
2. During the transition meeting, the newly elected Chapter Officers and the Chapter Board of Directors shall review the Chapter Bylaws, and the Chapter Goals, mission and Vision Statements, Non-Profit Incorporation documents, tax status, and insurance policies to ensure they are clearly known and understood.
3. During the transition meeting, the newly elected Chapter Officers and Chapter Board of Directors shall review the incorporation documents to ensure the Chapter is current in all government obligations and the Chapter is properly incorporated.
4. During the transition meeting the newly elected Chapter Officers and Directors shall review and submit the Chapter Status Report to the EAA Chapter Office at EAA Headquarters, and ensure that all proper notifications have been forwarded to the EAA Chapter Office at EAA Headquarters as prescribed.
5. During the transition meeting the newly elected Chapter Officers and Chapter Board of Directors shall review the insurance requirements specified by EAA and ensure that all proper insurance coverage has been arranged through the appropriate programs of the EAA.
Article XII. Amendments
The Bylaws of the Chapter may be, amended, or new By-laws adopted at any Regular Chapter Meeting of the Chapter Members called for that purpose. Amended or new By-laws must be passed by a not less than eighty percent (80%) majority vote of the Chapter Members eligible to vote and present at such meeting on person or by proxy.
Article XIII. Dissolution
The Chapter may be dissolved by a two-thirds (2/3) majority vote of
the voting Chapter Members. If the
Chapter is dissolved, the Chapter President is responsible for ensuring that all
Chapter debts and obligations are paid, and the proper disposition of all
Chapter records are sent to the EAA Chapter Office at EAA Headquarters,
Article XIV. Chapter Charter Authorization
The Chapter accepts and acknowledges that the Chapter has been granted a conditional Charter under the authority of the EAA. Further the Chapter accepts the acknowledges that the privileges granted to the Chapter, under a conditional Charter, may be withdrawn in the event the Chapter fails in any way or manner to meet the requirements of the Chapter Charter of the EAA. In the event that the EAA withdraws the conditional Charter of The Chapter, the Chapter agrees to cease using any reference whatsoever to itself as a Charter Chapter of the EAA.
Acknowledgement and Acceptance on behalf of:
Chapter President’s Signature_______________________________________Date______
Chapter Vice-President’s Signature___________________________________Date______
Chapter Secretary’s Signature_______________________________________Date______
Chapter Treasurer’s Signature_______________________________________Date______
EAA Vice President, Chapter Relation’s Signature
_______________________________________________________________Date______